
RCRDR
Transform receipt chaos into easy organization

About RCRDR
RCRDR was developed to solve a problem we knew all too well: the endless struggle of managing physical receipts and organizing expense data. With extensive personal experience managing job sites and purchases, we understood the frustration of accordion folders full of receipts and the burden this places on bookkeepers. We created RCRDR to eliminate this headache once and for all, providing construction contractors and field trade services with an automated solution that saves hours of administrative work each week.
RCRDR leverages artificial intelligence to transform the way field crews handle receipts. Instead of managing crumpled paper, teams simply snap a photo and text it to our system. Our AI automatically extracts merchant data, itemizes purchases by category (materials vs. supplies), and allocates expenses to specific job codes. The result is audit-ready, perfectly organized financial data that gives business owners complete visibility into their project costs and eliminates the need for expensive manual data entry.
How it works
SNAP AND TEXT
Submit photos of your field receipts directly via SMS or MMS. No app downloads required – just snap an image and text the image to our secure RCRDR phone number.
AI EXTRACTION
Our AI engine instantly reads the physical receipt, accurately extracting the merchant, itemized amounts, total amount, tax amount, and store number for location verification meet IRS standards.
CONFIRMATION AND DELIVERY
Confirm the job allocation via a quick interactive text message in addition to your receipt photo. Your verified data is stored in a private, secure vault and prepped for a read-only file to be delivered to your email.
CORE FEATURES AND SECURITY
- Zero AI Guesswork: The AI only extracts the raw data. Job allocation is explicitly confirmed by you in the field, ensuring absolute accuracy for your ledger.
- Bank-Grade Security: Receipt images are locked down in private storage requiring time-bound, 60-second secure URLs for access.
- Automated Compliance Lifecycle: We handle season data retention automatically. Cancelled accounts are scrubbed strictly by April 16th of the following tax year to keep your liability low.
- User-Only Access: Only the business owners are allowed to access to all of their receipts and account information – ensuring security for your financial data.
SERVICE TIERS
Each base subscription comes with a limited amount of receipts per month (Commercial Crew not included). They each include full access to the web portal, secure storage, and SMS integration.
Each receipt processed over the monthly limit will incur a $0.05 charge. No hidden fees, you only pay for what is scanned.

Solo crew
$49.95/mo or $499.50/year
Best for: Solo general contractors, small specialty trades (electricians, plumber, HVAC), or 1-2 truck operations.
- Up to 2 field submitters
- Up to 100 receipts per month
Features Include
- Instant SMS receipt ingestion & AI parsing
- Automatic tax, merchant, & total extraction, itemized receipts
- Real-time SMS confirmation & project allocation replies
- Weekly expense summary packet via email (CSV + receipt images)
- 7-year cloud storage retention

builder crew
$129.95/mo or $1299.50/year
Best for: Mid-sized residential/commercial contractors with multiple active job sites and dedicated project managers.
- Up to 6 field submitters
- Up to 500 receipts per month
Features Include
- Everything in Starter Crew
- Multi-job allocation tagging (allocate across up to 10 active projects)
- Priority receipt OCR & instant line-item breakdown
- Custom weekly & monthly reporting broken down by job code
- Direct email support & automated weekly owner recap

commercial crew
Contact for Pricing
Best for: Large general contractors, commercial framing/concrete crews, or multi-crew operations.
- 7+ Field Submitters
- Unlimited Receipts
Features Include
- Everything in Builder Crew
- Unlimited project/job tags
- Multi-admin weekly report distribution (option to send directly to bookkeeper/CPA)
- Dedicated onboarding support & direct phone assistance
By accepting a subscription, providing your phone number and billing information, you agree to receive SMS messages from RCRDR for account updates, receipt processing, and platform notifications. Message and data rates may apply. Reply STOP to opt out.